'Your essential guide to cooperating with IT companies'

It all starts with an idea. Once you have it, it’s time for action! 

Before getting an estimate, you should define your idea. Describe your vision and try to be precise. Later, prepare a brief description of your ideas and hopes. Next step: specs. No need to be too technical though, you can leave the details to the specialists. It’s also important to consider your budget, as well as a deadline. Think about the scope of the project and your goals.  

If you want to know more about preparations before getting an estimate, make sure to check out this article.   

IT projects are based on knowledge, experience, and ideas. This information is what makes your project unique and competitive on the market. It’s important to secure this idea and prevent it from being stolen.  

To ensure the safety of your project, it’s advisable to sign a Non-Disclosure Agreement. Creating an NDA, it’s important to specify what information is confidential and assess its worth. Signing an NDA is a standard procedure even during simple estimation and can minimise the risk of your original idea being stolen. 

Sign-Off document is a formal manifestation of the end of the project. 

The document clearly states all practical and necessary information needed to confirm what kind of project was it, who was involved, when it took place, as well as the specific details making up the project. 

This document should follow the project charter, referring to the information set out in the initial report. 

It should be simplified and concise, and contain the following elements: 

• A statement indicating the purpose of the paper is to ‘signify the end of the project.’ 
• name of the project, 
• all relevant dates, 
• key roles in the project, 
• project deliverables, 
• spaces for signatures. 

A kick-off meeting is the first meeting of the project team and the client. This meeting consists of defining the base elements of the project and other project planning activities. This meeting introduces the members of the project team and the client. It also provides the opportunity to discuss the role of team members. Other base elements in the project that involve the client may also be discussed at this meeting Schedule, status reporting, and rules of conduct can be also established.  

The kick-off meeting is an enthusiasm-generator for the clients and allows presenting a full summary of steps and plans for the project and establishing a common goal.  

Kick-off is the beginning of cooperation! 

Not sure how to organize your kick-off meeting? We have some advice. 

Work culture is the environment that a company creates for the employees and associates. It plays a crucial role in determining work satisfaction. It is the combination of our leadership, values, traditions, beliefs, interactions, behaviours and attitudes.  

At SoftwareHut, we try to create an atmosphere of understanding and patience. However, we are not lenient nor indulgent. We deliver the highest quality and expect the same from our partners. We are honest and straightforward and not afraid of constructive criticism. We respect each other and our partners and clients. 

If you want to find out more about outsourcing IT to Poland, check out this article.  

If you can’t communicate, you can’t create.  

Transparency is the basis of good communication. Blurred lines during cooperation can cause misunderstandings and lead to serious consequences that can negatively influence your project.  

Make sure that you understand your interlocutor, and you are also understood.   

Moreover, everybody involved in the project should be provided with reliable forms of communication. There are many options that you can choose from simple chats, such as Slack, or a combination of chat and video conference, such as Microsoft Teams. Scrums, on the other hand, would be particularly important in the case of Agile workflow methodologies. Be sure to join Sprint Review meetings. If possible, make sure to set face-to-face meetings. In-spite of technology improving our means of communication, the most basic form of communicating remains the most impressionable.